Room Hire Booking Form

This is a Room Hire Booking Form template to adapt for your own use.

Developing a room booking procedure for your organisation can improve consistency and efficiency in the service you offer the community as well as make it easier for staff or volunteers to manage bookings. 

We also recommend you consider: 

  • How individuals can get in touch with you to make a room booking  
  • The information available on your website to minimise enquiries (e.g., room capacity, cost)  
  • How you log and record bookings using a centralised system to ensure there are no duplications – this could be using an outlook or google calendar or online booking software (e.g., Skedda). 



This template covers the main areas you may need to consider in this area, but you will need to read it in the context of your own organisation, which may mean amendments to make it fully relevant are necessary. It does not constitute legal advice and further steps may be necessary to ensure you comply with current UK legislation.